How to Set Up a Private AI Assistant for Your Business in 2026
Your employees are already using ChatGPT with company data. Here's how to give them a better AI tool that keeps every conversation on your own servers — for less than $50/month.
What You're Building
Hardware Requirements
Step 1: Choose and Prepare Your Server
Step 2: Install Ollama
Step 3: Deploy Open WebUI with Docker
Step 4: Enable RAG for Document Chat
Step 5: Set Up User Accounts and Permissions
Step 6: Secure Remote Access (VPN or Nginx + SSL)
Here's an uncomfortable truth: your employees are probably already using ChatGPT, Claude, or Gemini to handle work tasks. Customer emails, contract drafts, internal documents, financial summaries — all of it is being pasted into third-party AI services. For many businesses, that's a data breach waiting to happen.
The good news: you can deploy a private, self-hosted AI assistant that gives your team the same capabilities as ChatGPT — running entirely on hardware you control, with zero data leaving your network.
A private AI assistant stack with:
Ollama — runs the AI model on your hardware
Open …